AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CREATIVE COMMUNICATIONS SALES & RENTALS, INC., FOR THE PURCHASE OF 44 TWO-WAY RADIOS, ACCESSORIES, INSTALLATION AND CREATIVE AIRTIME COMMERCIAL REPEATER SERVICE
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with Creative Communications Sales & Rentals, Inc. (Creative Communications) in an amount not to exceed $55,351 through the life of this agreement. The term of this agreement is based on the expiration of Creative Communications purchasing contract with the State of Arizona. The agreement is set to expire November 28, 2016, with a one year renewal remaining. The purchase and installation of 44 two-way radios, accessories and repair will not exceed $39,005. The purchase of Creative Airtime Commercial Repeater Service will not exceed $16,346.
Background
In the interest of reducing cost, Transit is opting out of the Regional Wireless Cooperative (RWC) radio system and moving to a less expensive system. The new system requires purchasing new radios as the current radios are not compatible with Creative Communication's 900 MHz system. Staff was informed by the contract administrator that the current system will require an upgrade in the next 18-24 months requiring the purchase of new radios.
Creative Communications was awarded a bid by the State of Arizona to provide installation and repair of two-way radios. Staff is requesting to utilize the cooperative purchase with the Arizona State Cooperative Purchasing Agreement. Contract No. ADSP013-036883, awarded by the State of Arizona on November 29, 2012, and is effective through November 28, 2016, with the option for a single one-year renewal.
Cooperative purchasing allows organizations in Arizona to use a contract that was competitively procured by another governmental entity or purc...
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