AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH BERRY DUNN MCNEIL & PARKER, LLC, FOR ENTERPRISE RESOURCE PLANNING (ERP) SELECTION AND IMPLEMENTATION CONSULTING SERVICES
Staff Contact: Vicki Rios, Interim Director, Finance and Technology
Purpose and Recommended Action
This is a request for the City Council to authorize the City Manager to enter into an agreement with Berry Dunn McNeil & Parker, LLC (Berry Dunn), for ERP selection and implementation consulting services for an initial term of one (1) year, with the option to extend annually at the City Manager's discretion for an additional four (4) years in an amount not to exceed $150,000 over the life of the agreement.
Background
On January 2016, the city issued a request for proposals (RFP) for a consultant to provide services related to the procurement of a new ERP system and, optionally, to manage the implementation of the resulting ERP application. Eleven proposals were received and an evaluation committee consisting of staff from the Finance & Technology and Human Resources Departments reviewed the offers received. Specific evaluation criteria included: experience of the firm in developing written requirements for an ERP system, writing RFP documents, coordinating and conducting formal business process review for future ERP systems, leadership capabilities in evaluating RFP responses, contract negotiations, and selecting and implementing an ERP system. The proposal submitted by Berry Dunn was recommended by the committee for approval by the Council.
Analysis
Since 1995, the city has been using PeopleSoft's Human Capital Management (HCM) and Supply Chain Management (SCM) Financials ERP solutions. In the HCM system, the city has implemented the Core Human Resources, Payroll for North America and Time and Labor. In the PeopleSoft SCM/Financials, the city has implemented Purchasing, Accounts Payable and General Ledger. The city is considering replacing PeopleSoft with a software solution that i...
Click here for full text