AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH UTILITY CONSTRUCTION COMPANY, INC., FOR THE STREET LIGHT INFILL PROJECT (BID ALTERNATES 1 AND 2)
Staff Contact: Jack Friedline, Director, Public Works
Purpose and Recommended Action
Recommendation
This is a request for the City Council to authorize the City Manager to enter into a construction agreement with Utility Construction Company, Inc., in an amount not to exceed $74,464 to award Bid Alternates 1 and 2 of the Infill Street Lighting Installation Project.
Background
When a resident makes a request for infill lighting, an assessment is done to ensure an installation is warranted. Residents in generally older neighborhoods occasionally request additional street lighting to improve illumination in the area. The city’s lighting standards have changed over the years; therefore lighting in these neighborhoods may not conform to current light spacing or placement standards. In other cases, staff has identified areas with sub-standard lighting where public safety warrants additional lighting.
The five (5) streetlights installed as part of this project are generally located at 63rd Avenue and Ocotillo Road (1 streetlight); 67th Avenue and Port au Prince Lane (1 streetlight); 59th Circle and Nancy Road (1 streetlight); 65th Avenue and Rose Lane (1 streetlight); and, 64th Avenue and Keim Drive (1 streetlight).
Analysis
The Engineering division opened bids for the Infill Street Lighting Installation project (project number 151607) on December 1, 2015. Four bids were received with Utility Construction Company, Inc. submitting the lowest responsive and responsible base bid in the amount of $85,355. Based on the funds available at the time, Alternates 1 and 2 were delayed in accordance with the City’s Procurement Code Section 2-145(1)(c).
During the construction phase, additional funds were identified that could be used to fund the performance of the Alternate Bids. Upon evaluation of the initial project and alternates, and discussion with the Contractor, several Value Engineering options were proposed which were able to reduce the total project cost (Base bid plus Alternates). It was determined to be in the best interest of the city to award the contract to perform Alternates 1 and 2 to Utility Construction Company, Inc. This is a request for City Council to approve the award and authorize the City Manager to execute the attached agreement with Utility Construction Company, Inc.
Previous Related Council Action
On January 26, 2016, Council authorized entering into a Construction Agreement to Utility Construction Company, Inc., Contract No. C-10261, for Infill Street Lighting Installation in an amount not to exceed $85,355.
Community Benefit/Public Involvement
Installation of infill street lighting is a result of coordination between residents and Engineering division staff, demonstrating city responsiveness to warranted resident requests. In addition, new street lighting improves visibility for the traveling public creating a safer community and increased quality of life.
Budget and Financial Impacts
Funds are available in the FY 2015-16 Capital Improvement Plan Budget. Expenditures with Utility Construction Company, Inc. for Bid Alternates 1 and 2 are not to exceed $74,464.
|
Cost |
Fund-Department-Account |
|
$74,464 |
1980-68121-550800, Street Light Replacement |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?