AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH TRIANGLE SERVICES, INC., FOR BUS STOP TRASH SERVICE
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into an Agreement with Triangle Services, Inc., for bus stop trash service in an amount not to exceed $100,000 annually, and to authorize the City Manager to extend the Agreement, at his discretion, an additional four terms, in one-year increments, in an amount not to exceed $500,000 over the entire term of the Agreement, contingent upon Council Budget approval.
Background
Glendale contracts for trash collection services to maintain a clean area in and around bus stops. Currently, there are 256 bus stops with trash receptacles throughout the city. This Agreement will provide trash collection services for these stops as well as any future stops that are equipped with a trash receptacle. Also included in this agreement is trash collection for the park and ride facility at 99th Avenue and Glendale Avenue, the transit center at Arrowhead Towne Centre, and the new park and ride facility once constructed and operational. Bus stops are serviced at varying frequencies up to three times weekly, depending on passenger use.
Request for Proposals (RFP) 16-43, Bus Stop Trash Pickup Services, was advertised on April 21, 2016. Five proposals were received. An evaluation panel consisting of staff from Glendale’s Transit Division evaluated the five proposals and determined that Triangle Services, Inc. was the most responsive and responsible proposal and was determined to be the most advantageous to the city.
Analysis
The current agreement, also with Triangle Services, Inc., expires in October 2016. This agreement will be terminated 3 months early in order to get the agreement on a Fiscal Year cycle with the new agreement taking effect July 1, 2016.
Currently, the annual cost for trash pickup services is approximately $90,000. This agreement’s not-to-exceed amount of $100,000 per year will allow for future expansion and deployment of additional trash receptacles. Fixed Route service on 83rd Ave is planned for implementation in October of 2017 which will require new stops and amenities. Additionally, the new park and ride will also increase the number of trash receptacles needing servicing. Additional receptacles are also deployed to bus stops throughout the year as requested by passengers and residents.
Previous Related Council Action
On October 25, 2011, Council authorized entering into an Agreement for bus shelter trash pickup services with ShelterCLEAN of Arizona, Contract No. 7783, for an amount not to exceed $90,000 annually. ShelterCLEAN was acquired by Triangle Services, Inc. in 2011.
Community Benefit/Public Involvement
By providing trash collection services at bus stops, citizens will benefit from clean facilities that will encourage continued usage of the city’s transit services. Keeping bus stops clean and free of debris also helps reduce the risk of bees and insects, especially during the summer months.
Budget and Financial Impacts
Funding in the amount of $90,000 is available in the FY 2016-2017 GO Transportation Program operating budget. Transportation will increase the operating budget for this service in FY2017-2018 to accommodate the new 83rd Avenue service as well as the new park and ride facility once completed, pending Council Budget approval.
|
Cost |
Fund-Department-Account |
|
$90,000 |
1660-16540-518200, Fixed Route |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?