Title
AWARD OF RFP 17-08 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH M.P. ENVIRONMENTAL SERVICES, INC., FOR SLUDGE EXCAVATION AND HAULING SERVICES
Staff Contact: Craig Johnson, P.E., Director, Water Services
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Purpose and Recommended Action
Recommendation
This is a request for City Council to award RFP 17-08, authorize the City Manager to enter into an agreement with M.P. Environmental Services, Inc., (MP) for sludge excavation and hauling services and approve the expenditure of funds in an amount not to exceed $238,750 for the initial two-year term, and to authorize the City Manager, at the City Manager’s discretion, to extend the agreement for an additional two (2) two-year extensions, not to exceed $716,250 for the entire term of the agreement.
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Background
The Pyramid Peak and Oasis Water Treatment Plants use conventional water treatment processes that include the removal of suspended particles by gravity and through filtration. These particles accumulate as sludge which is transported to lagoons where it is then dewatered and solar dried, then removed and transported to landfills. Front end loaders excavate the materials and load it into large dump trucks then it is hauled away for disposal.
Analysis
The City’s Materials Management Division and Water Services Department developed the solicitation requirements for sludge excavation and hauling services. A Request for Proposal (RFP) was published on September 15, 2016 and opened on October 12, 2016. Three firms provided responses. An evaluation panel reviewed the responses and determined M.P. Environmental Services, Inc., was the lowest responsible and responsive bidder in all material respects to the requirements and criteria set forth in the RFP.
Community Benefit/Public Involvement
The ability to reliably produce potable water ensures continuous service delivery to the citizens located in the plant’s service area. This project will help maintain the quality of life, safety, and security of Glendale’s citizens.
Budget and Financial Impacts
Funding is available in the Water Services FY2016-17 operating budget. Annual budget appropriation thereafter is contingent upon Council approval. The budget will be encumbered only as the services are needed.
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Cost |
Fund-Department-Account |
|
$119,375 |
2400-17250-518200, Pyramid Peak WTP |
|
|
2400-17310-518200, Oasis WTP |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?