Title
AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH INDUSTRIAL AUTOMATION SERVICES, INC., A SOLE SOURCE PROVIDER, FOR PARTS, EQUIPMENT, AND SERVICE FOR KROHNE EQUIPMENT
Staff Contact: Craig Johnson, P.E., Director, Water Services
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a professional services agreement with Industrial Automation Services, Inc., (Industrial) for parts, equipment, and services for KROHNE equipment in an amount not to exceed $20,000 for the initial term; and authorize the City Manager, at the City Manager’s discretion, to extend the agreement for four (4) additional one-year terms, in an amount not to exceed $100,000 for the entire term of the agreement.
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Background
The City’s water treatment, water distribution, wastewater collection and wastewater treatment systems include five treatment plants, groundwater wells, booster stations, lift stations, and numerous other critical appurtenances. Within these facilities are various meters, sensors, valves, and process controllers that monitor the system’s automated processes. Periodically, this equipment needs repairing, replacement, or maintenance.
Analysis
The Materials Manager may procure and contract for supplies and services without competition when there has been a written determination that competition is not available and there is only one known source for the supply or service.
Industrial is the sole provider for KROHNE equipment and meets the criteria of a sole source procurement. Industrial ensures that issues are addressed with the technical expertise and any required repairs are made quickly.
Community Benefit/Public Involvement
Having a contracted vendor provides for immediate access to service to minimize down time, meet the water and wastewater treatment needs of our community, and continue to remain in compliance with state and federal regulatory requirements.
Budget and Financial Impacts
Funding is available in the Water Services FY2016-17 operating budget.
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Cost |
Fund-Department-Account |
|
$20,000 |
2360-17160-523400, Arrowhead Reclamation Facility |
|
|
2360-17170-523400, West Area Reclamation Facility |
|
|
2400-17250-523400, Pyramid Peak Water Treatment Plant |
|
|
2400-17260-523400, Cholla Water Treatment Plant |
|
|
2400-17310-523400, Oasis Water Treatment Plant |
|
|
2400-17290-523400, Water Distribution |
|
|
2420-17630-523400, Wastewater Collection |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?