Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SAN DIEGO POLICE EQUIPMENT CO. INC. AND APPROVE THE PURCHASE OF AMMUNITION FOR THE GLENDALE POLICE DEPARTMENT UTILIZING A STATE OF ARIZONA PURCHASING COOPERATIVE CONTRACT
Staff Contact: Debora Black, Police Chief
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Purpose and Recommended Action
Recommendation [enter the recommendation here]
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with San Diego Police Equipment Co. Inc. and approve the purchase of ammunition for the Glendale Police Department (GPD) in an amount not to exceed $165,000. This cooperative purchase is available through an agreement between the State of Arizona and San Diego Police Equipment Co. Inc. (Contract Number ADSPO14-067867) and is effective through March 31, 2017.
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Background
Ammunition is necessary for the training, qualification, and on-duty use of each police officer. Firearm training includes the annual qualification required by the Arizona Peace Officer Standards and Training Board. Additionally, the ammunition police officers carry in their on-duty weapon is replaced every year, as a best practice for officer safety.
This purchase includes the ammunition needed for the new patrol rifles and the transition to those rifles; as well as the standard ammunition needs for each police officer in Fiscal Year (FY) 2016-17. Firearm training is a core skill for law enforcement officers, and the purchase of additional ammunition allows for an increase in training for officers at the shooting range.
The GPD has been purchasing ammunition from San Diego Police Equipment Co. Inc. for several years. San Diego Police Equipment Co. Inc. is on Arizona State Contract. GPD will utilize the contract in order to receive a competitive rate. This contract was last bid in March 2014 in accordance with the State procurement process. Materials Management has reviewed and approved the use of the contract for the ammunition purchase and the GPD Legal Advisor has prepared a Linking Agreement for use with the contract.
Analysis
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale's procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
Staff is recommending Council authorize the City Manager to enter into a Linking Agreement with San Diego Police Equipment Co. Inc. and approve the purchase of ammunition for the GPD in an amount to exceed $165,000. The total expenditure authority requested includes an allowance for taxes and contingencies.
Previous Related Council Action
On April 28, 2015, City Council authorized the City Manager to enter into a linking agreement with San Diego Police Equipment Co. Inc. and approved the purchase of ammunition for the GPD in an amount not to exceed $84,500.
Budget and Financial Impacts
The total cost for the ammunition for the new rifle program is estimated at approximately $70,000 to include taxes and contingencies. The amount currently remaining in the FY 2015-16 General Fund Training-Ammunition account will not support this expenditure of funds. A budget transfer from salary savings will be requested in the fourth quarter.
The total cost for the standard ammunition needs for each police officer in FY 2016-17 is estimated at approximately $95,000 to include taxes and contingencies. Requested funds for ammunition have been proposed in the FY 2016-17 budget that will be presented to Council for approval.
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Cost |
Fund-Department-Account |
|
$70,000 |
1000-12135-521400, General Fund, Training-Ammunition (FY 2015-16) |
|
$95,000 |
1000-12135-521400, General Fund, Training-Ammunition (FY 2016-17) |
Capital Expense? No
Budgeted? FY 2015-16 No, FY 2016-17 Yes
Requesting Budget or Appropriation Transfer? Yes, for FY 2015-16 expenditure
If yes, where will the transfer be taken from? Salary Savings, 1000-12130-500200