RESOLUTION 5131: AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH ARIZONA DEPARTMENT OF TRANSPORTATION FOR CAMELBACK ROAD FROM 51ST AVENUE TO 91ST AVENUE INTELLIGENT TRANSPORTATION SYSTEMS ENHANCEMENTS PROJECT
Staff Contact: Jack Friedline, Director, Public Works
end
Purpose and Recommended Action
Recommendation
This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an Intergovernmental Agreement (IGA) with Arizona Department of Transportation (ADOT) for the Camelback Road from 51st Avenue to 91st Avenue Intelligent Transportation Systems (ITS) Enhancements Project.
Background
The city has made a significant investment in deployment of ITS infrastructure along arterial and collector streets to enhance the management of traffic. These improvements enable Transportation staff to remotely monitor traffic and adjust signal timing based on current traffic patterns, or in response to resident requests. Additionally, drivers can receive real-time information on event traffic conditions and travel times via dynamic message signs (DMS).
The city’s ITS infrastructure is currently comprised of over 100 miles of fiber optic cable that provides communication to 160 of the city’s 198 traffic signals, 115 closed-circuit television (CCTV) cameras, and 14 DMS. Future infrastructure expansions include 51st Avenue, Olive Avenue, Northern Avenue, and Maryland Avenue.
Analysis
This project to install ITS infrastructure along Camelback Road, from 51st Avenue to 91st Avenue, was identified in the city’s ITS Strategic Plan as priority number one for communication enhancement projects. This project includes the design and installation of five miles of conduit, fiber optic cable, communications equipment and five closed-circuit television (CCTV) cameras. Once completed, six traffic signals on Camelback Road will be connected to the central signal system via fiber optic cable. This project is identified in the Maricopa Association of Governments’ Transportation Improvement Program, and federal funds for design have been secured for federal FY 2016 and for construction for federal FY 2019.
ADOT will advertise, bid, award, and administer the scoping, design, and construction of the project, and will prepare all required submissions to the Federal Highway Administration. The city will be required to provide a 5.7% match of the capped federal funding and 100% of all costs that exceed the cap.
The total estimated design cost of the project is $177,058. Of the total anticipated design cost, $166,966 is available through federal funding. The required city match of $10,092 is available in the Fiscal Year (FY) 2016-17 Smart Traffic Signals.
The total estimated construction cost of the project is $848,356. Of the total anticipated construction cost, $800,000 is available through federal funding. The required city match of $48,356 is available in the FY2018-19 Smart Traffic Signals.
Previous Related Council Action
On April 26, 2016, Council authorized entering into Amendment No. 1 to an IGA with ADOT for the 67th Avenue from Glendale Avenue to Cholla Street ITS Enhancements project.
On October 8, 2013, Council authorized entering into an IGA with ADOT for the 67th Avenue from Glendale Avenue to Cholla Street ITS Enhancements project.
Community Benefit/Public Involvement
Technology enhancements will continue to provide efficient traffic management for the traveling public, and this design and construction project will address improvements to the ITS infrastructure along one of Glendale’s most critical east-west corridors.
Budget and Financial Impacts
Funding for the city match for design is available in the Fiscal Year 2016-17 Smart Traffic Signals budget. Expenditures with ADOT are estimated at $10,092.
Funding for the city match for construction is available in the Fiscal Year 2018-19 Smart Traffic Signals budget. Expenditures with ADOT are estimated at $48,356, contingent upon Council Budget approval.
While staff does not anticipate additional project costs, should this project exceed the estimate outlined in the IGA, the City will be responsible for the additional costs. Since the funds listed in the IGA are estimates, staff requests flexibility in spending up to 10 percent of the total project cost in additional funds for construction cost overruns.
|
Cost |
Fund-Department-Account |
|
$10,092 |
2210-65005-551200, Smart Traffic Signals (FY 2016-17) |
|
$48,356 |
2210-65005-518200, Smart Traffic Signals (FY 2018-19) |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No