Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SDB INC., DOING BUSINESS AS SDB CONTRACTING SERVICES, FOR GENERAL MAINTENANCE AND REPAIR SERVICES
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with SDB Inc., dba SDB Contracting Services, for general maintenance and repair services in an amount not to exceed $300,000 for the entire term of the Agreement, and to authorize the City Manager to renew the Agreement, at the City Manager’s discretion, for an additional two, one-year renewals. The initial term of the Agreement is effective until June 24, 2017.
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Background
The Agreement with SDB Contracting Services will be used for general maintenance and repairs at City of Glendale facilities on an as-needed basis.
SDB Contracting Services was awarded a bid by Maricopa County as described in the Job Order Contractor for Facilities Management Contract and staff is requesting to utilize the cooperative purchase with Strategic Alliance for Volume Expenditures (SAVE). SAVE is a consortium of local municipalities in which Glendale is a member. Contract No. 14007-JOC was awarded on June 25, 2014 and is effective through June 24, 2017, and includes an option to renew the contract an additional two, one-year renewals, allowing the contract to be extended through June 24, 2019.
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
Analysis
Facilities Management staff oversees 3.5 million square feet of city facilities dispersed over 55 square miles throughout the city. This Agreement will allow Facilities Management to continue to provide general maintenance and repairs on an as-needed basis to its tenants in city facilities, without interruption of service.
Community Benefit/Public Involvement
By ensuring facility maintenance and repair issues are performed in a timely manner, the life of city facilities are extended and further damage, decay and/or repairs are minimized.
Cooperative purchasing typically produces the lowest possible volume prices and allows for the most effective use of available funding. The bids are publicly advertised and all Arizona firms have an opportunity to participate.
Budget and Financial Impacts
Funding is available in the Fiscal Year 2016-17 Operating and Maintenance budgets for the various city departments. Expenditures with SDB Contracting Services are not to exceed $300,000 for the entire term of the Agreement, contingent upon Council budget approval.
|
Cost |
Fund-Department-Account |
|
$300,000 |
Varies |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?