AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT FOR GENERAL LANDFILL ENGINEERING CONSULTING SERVICES WITH TETRA TECH BAS, INC.
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into Amendment No. 2 to the Professional Services Agreement, Contract No. C-9326-1, with Tetra Tech BAS, Inc., for general engineering landfill consulting services, to increase the spending authority for the remaining term of the Agreement to an amount not to exceed $250,000 annually.
Background
The Glendale Municipal Landfill (landfill) uses professional engineering services to provide routine and special project support on an on-call basis for landfill development and operations. These services include general engineering support, design services, mapping and survey services, environmental compliance support, construction administration services, landfill development planning and permit preparation, and regulatory agency interaction.
Contract No. C-9326 with Tetra Tech BAS, Inc., was awarded by Council on October 28, 2014, for an initial one-year term with the option to extend for an additional four years, in one-year increments. In October 2015 Amendment No. 1 was approved extending the term of the Agreement from October 30, 2015 through October 29, 2016.
Analysis
The landfill recently requested and received a revision to the Solid Waste Facility Plan from the Arizona Department of Environmental Quality (ADEQ) which allows the height of the south cell to be increased by an additional twenty feet. This permit revision will require consulting and engineering services to meet operational changes including a required update of the master plan.
Previous Related Council Action
On October 28, 2014, Council authorized entering into a Professional Services Agreement with Tetra Tech BAS, Inc., for general engineering landfill consulting services in an amount not to exceed $150,000 annually; and authorized the City Manager to renew the Agreement, at his discretion for an additional four years, in one year increments, in an amount not to exceed $750,000 over the full term of the Agreement.
Community Benefit/Public Involvement
The landfill is a responsible, progressive, and environmentally sound long-term solution to solid waste management essential to the future health, welfare, and prosperity of Glendale residents.
Budget and Financial Impacts
Funding is available in the FY 2016-17 Landfill Enterprise fund operating and maintenance budget and Capital Improvement Plan (CIP) budget. Expenditures with Tetra Tech BAS, Inc. are not to exceed $250,000 annually.
|
Cost |
Fund-Department-Account |
|
$150,000 |
2440-17710-515000, Landfill Enterprise Fund |
|
$100,000 |
2440-78505-518200 Landfill CIP - North Cell Construction 2440-78503-518200 Landfill CIP - South Cell Closure |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?