Title
AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE CONTRACT WITH ALL ANIMALS RESCUE & TRANSPORTATION, LLC AND APPROVE AN INCREASE IN THE EXPENDITURE OF FUNDS
Staff Contact: Rick St. John, Police Chief
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into Amendment No. 1 to the contract between the City of Glendale and All Animals Rescue & Transportation, LLC (AART), and approve an increase to the annual expenditure of funds in the amount of $36,000. The annual amount of the contract for the renewal year will be $235,000.
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Background
The City of Glendale and AART previously entered into an initial one (1) year contract (C-10717) on March 22, 2016 for services to protect stray dogs and manage animals posing a risk in the community with an annual contract amount of $199,000. The contract contains an option to renew for an additional four (4) years in one (1) year increments. AART responds to and transports stray dogs, vicious animals, and domestic animals involved in bite activity. Over the last year, AART has provided resources and personnel for specific situational response and animal transport services needed by the City. Statistical information provided by AART has shown the number of service calls originally anticipated was underestimated and has exceeded expectations.
At the time the initial agreement with AART was developed, the compensation amount was based on the calls for service information provided by the previous vendor. Unfortunately, the information provided by the previous vendor produced an unrealistic average in the number of service calls. In addition, the initial contract only required AART to respond during weekends for animals involved in vicious behavior and/or bite activity, but no weekend response for stray dogs. AART has since increased its days and hours of operation, and full services are now available seven days a week. With more realistic data indicating the actual number of calls for service, and an expansion in services to seven days a week, an increase to the annual contract amount is necessary and is reflected in Amendment No. 1.
Analysis
Amendment No. 1 will modify the language in the scope of services, increase the annual amount of the contract by $36,000, and will extend the term of the agreement for a one-year period. The option to renew for additional years in one (1) year increments at the City Manager’s discretion and upon agreement of both parties remains in effect. Staff is recommending Council authorize the City Manager to enter into Amendment No. 1 to the contract with the AART and approve the increase in the expenditure of funds.
Previous Related Council Action
On March 22, 2016, Council authorized the City Manager to enter into an initial one (1) year contract with AART, with the option to renew for an additional four (4) years in one (1) year increments at his discretion and upon agreement of both parties, for response to and transport of stray dogs, vicious animals, and domestic animals involved in bite activity, and approve the expenditure of funds.
Budget and Financial Impacts
Funds for the remaining months in this year’s increase in the expenditure (approximately $6,500) are available in the Fiscal Year (FY) 16-17 budget that was approved by Council. Funds for the new annual amount of the contract extension ($235,000) are available in the FY 17-18 budget. Appropriation for future contract years elected will be requested in those FY budgets presented and is contingent upon Council approval.
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Cost |
Fund-Department-Account |
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$235,000 |
1000-12180-518200, Animal Control Contracts |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?