RESOLUTION 5128: AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR INSTALLATION OF EMERGENCY VEHICLE PRE-EMPTION SYSTEMS CITYWIDE
Staff Contact: Jack Friedline, Director, Public Works
end
Purpose and Recommended Action
Recommendation
This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into Intergovernmental Agreement (IGA) with Arizona Department of Transportation (ADOT) for the installation of Emergency Vehicle Pre-Emption (EVP) systems citywide.
Background
Emergency vehicle preemption (EVP) allows for fire vehicles to preempt a traffic signal by providing a green light to an approaching emergency vehicle. The City of Glendale’s current EVP system is limited and is no longer supported by the supplier/manufacturer. Of the 198 signalized intersections citywide, only 10 have operational EVP equipment. These are primarily located on Bell Road.
At the October 6, 2015 Council Workshop, staff presented the opportunity to apply for federal funds for the EVP project through the Maricopa Association of Governments (MAG) programming process and received direction from City Council to proceed with the application.
Analysis
An emergency vehicle moving through an intersection will cause delay and impact to traffic with or without EVP. However, EVP establishes a more controlled operation and reduces delays and travel time variability for both emergency vehicles and roadway users. The installation of EVP will achieve the city’s objective of reducing emergency vehicle response times at a cost that is minimal compared to building new fire stations.
This project is to install EVP at 58 high-priority intersections. 48 will be located at major intersections using existing conduit with no ground disturbance. The remaining 10 are located at fire station access signals and along high priority corridors. The project also includes one Central Management Software (CMS), one CMS maintenance agreement, 58 radio units, and 57 vehicle equipment (37 for Glendale and 20 for neighboring jurisdictions that respond to emergencies within the city limits). Federal funding for design and construction of this project has been secured and is identified in the MAG Transportation Improvement Program for federal Fiscal Year 2016 (design) and federal Fiscal Year 2018 (construction).
Under the terms of the IGA, ADOT will advertise, bid, award, and administer the scoping, design, and construction of the project. The city will be required to provide a 5.7% match of the capped federal funding and 100% of all costs that exceed the cap.
The total estimated design cost of the project is $125,000. Of the total anticipated design cost, $117,875 is available through federal funding. The required city match of $7,125 is available in the Fiscal Year (FY) 2016-17 Capital Improvement Plan Emergency Vehicle Preemption project for FY 2017.
The total estimated construction cost of the project is $711,248. Of the total anticipated construction cost, $399,832 is available through federal funding. The required city match of $311,416 is available in the FY2017-18 Capital Improvement Plan Emergency Vehicle Preemption project for FY 2018.
Previous Related Council Action
On October 6, 2015, staff presented the opportunity to apply for federal funds for the EVP project through the MAG programming process and received direction from City Council to proceed with the application.
Community Benefit/Public Involvement
Residents and guests in Glendale expect reasonable response times in the case of an emergency. Technology enhancements will continue to provide efficient traffic management for the traveling public and emergency response units, helping to achieve this goal.
Budget and Financial Impacts
Funding for the city match for design is available in the Fiscal Year 2016-17 Capital Improvement Plan budget. Expenditures with ADOT are estimated at $7,125.
Funding for the city match for construction is available in the Fiscal Year 2017-18 Capital Improvement Plan budget. Expenditures with ADOT are estimated at $311,416, contingent upon Council Budget approval.
While staff does not anticipate additional project costs, should this project exceed the estimate outlined in the IGA, the City will be responsible for the additional costs. Since the funds listed in the IGA are estimates, staff requests flexibility in spending up to 10 percent of the total project cost in additional funds for construction cost overruns. Budgeting of future ongoing maintenance would occur for the year of anticipated operation through the typical budget process.
|
Cost |
Fund-Department-Account |
|
$7,125 |
2070-70809-518200, Emergency Vehicle Preemption (FY 2016-17) |
|
$311,416 |
2070-70809-518200, Emergency Vehicle Preemption (FY 2017-18) |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?