Title
AUTHORIZATION TO ENTER INTO AMENDMENT NO. 4 TO THE AGREEMENT FOR STREETLIGHT MAINTENANCE SERVICES WITH FLUORESCO SERVICES, LLC
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into Amendment No. 4 to the Agreement for Streetlight Maintenance Services with Fluoresco Services, LLC, Contract C-8180, to increase the compensation by an additional $100,000 to an amount not to exceed $733,702 over the full term of the agreement, contingent upon Council Budget approval.
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Background
In September 2012, the City entered into an Agreement for Streetlight Maintenance Service with Fluoresco Lighting - Sign Maintenance Corp., per Invitation for Bid 12-41. The Agreement was for a one-year term with the option to renew for an additional four years.
This agreement provides for the repair and/or replacement of streetlight lamps, wiring, monitoring photocells, capacitors, ballasts, starters, and poles as well as similar repairs at city parks and parking lots.
On February 14, 2014, Everbrite LLC acquired the assets of Fluoresco Lighting - Sign Maintenance Corp. On an interim basis during 2014 and 2015, Fluoresco Lighting - Sign Maintenance Corp. continued to operate as the company transitioned to the newly established Fluoresco Services, LLC.
Analysis
Fluoresco Services, LLC has been performing streetlight, pool lighting, and parking lot lighting repair services for the city over the past three years through the September 25, 2012 Council approved contract.
The original Agreement, C-8180, was approved by Council on September 25, 2012 in an amount not to exceed $306,851. Amendment No. 1 was awarded administratively to extend the term of the agreement through September 24, 2014. Amendment No. 2 extended the term through September 24, 2015. Amendment No. 3 extended the term through September 24, 2016 in an amount not to exceed $633,702. Of this amount, only $10,000 was allotted to the repair and/or replacement of lamps, wiring, monitoring photocells, capacitors, ballasts, starters, and poles at city parks and parking lots. The facilities division is requesting an increase of $100,000 to provide these services.
This is an as-needed, if-needed contract. No specific funds are committed under this contract. Funding for services performed under this amendment will come from a variety of sources including Facilities Management operating, building reserve, and customer funds. Funding will be identified for specific projects in the fiscal year the project is scheduled.
Previous Related Council Action
On November 10, 2015, City Council authorized entering into Amendment No. 3, to renew the agreement for an additional year in an amount not to exceed $633,702.
On September 25, 2012, City Council authorized entering into an Agreement, Contract C-8180, for Streetlight Maintenance Services in an amount not to exceed $306,851.
Community Benefit/Public Involvement
Residents take great interest in the performance of neighborhood streetlights. Street lighting is critical to traffic and pedestrian safety and neighborhood visibility. Continued maintenance and repair of city streetlights will meet residents’ expectations and provide for a safe transportation environment for travelers and visibility for neighborhood residents. Timely maintenance of lights in parks and parking lots will also improve safety and visibility in these areas.
Budget and Financial Impacts
Funding for the increase in compensation is available in the Fiscal Year 2016-17 Facilities Management operating budget. Expenditures with Fluoresco Services, LLC are not to increase by more than $100,000 over the remaining term of the agreement, contingent upon Council Budget approval.
|
Cost |
Fund-Department-Account |
|
$100,000 |
1000-13450-518200, Facilities Management |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?