Title
AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH DIBBLE & ASSOCIATES CONSULTING ENGINEERS, INC., DOING BUSINESS AS DIBBLE ENGINEERING, FOR ADDITIONAL DESIGN SERVICES FOR THE NORTH APRON REHABILITATION PHASE II PROJECT
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for the City Council to authorize the City Manager to enter into Amendment No. 2 to the Professional Services Agreement with Dibble & Associates Consulting Engineers, Inc., doing business as Dibble Engineering, Contract No. 10792, for an increase in compensation of an additional $39,539.00 to a not to exceed amount of $403,850.00, for design services in support of the North Apron Rehabilitation Phase II Project.
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Background
The Glendale Municipal Airport North Apron comprises parking and service areas for small aircraft. Recent pavement management reports (August 2014) indicate the area is in need of rehabilitation.
In December of 2015, the Engineering Department advertised a Request for Proposals for the design and construction administration of this project. Five proposals were received and the evaluation committee selected Dibble Engineering as the best qualified firm based on their experience, project approach, and ability to provide the required services. Council approved a Professional Services Agreement (PSA) with Dibble Engineering, Contract No. C-10792, for design services on April 12, 2016, and approved Amendment No. 1 to the PSA for Phase 1 construction administration services on October 25, 2016. Council also approved a Construction Agreement with Combs Construction Company, Contract No. 11268 for the Phase 1 paving project on October 25, 2016. A Notice to Proceed is anticipated for January 3, 2017.
Council approved an Airport Improvement Program (AIP) Grant Agreement with the Federal Aviation Administration (FAA) in the amount of $865,000 on August 9, 2016 for the North Apron Rehabilitation project Phase 1. The grant was approved by the FAA on August 18, 2016. Recently, the Airport was notified of an additional $4.5 million in FAA reimbursable grant funding and submitted a grant application for the funds on December 1, 2016 for Phase II. Phase II consists of an area of about 101,000 square yards which is around several hangars and Glendale Aero Services. The FAA requires that city bid the construction portion prior to award of grant.
Analysis
The Federal Aviation Administration (FAA) has emphasized the priority for federal grant money to be allocated for airport pavement projects to protect the long-term investments that have been made to the nationwide airport system. To receive grants, airports must complete design and request reimbursement when the construction is bid. The design has been completed and additional services are needed to develop the bid package for Phase II. The expected funding from the FAA for phase II should complete the remainder of the North Apron Rehabilitation project.
The North Apron Rehabilitation is a project in the 2017 - 2026 Capital Improvement Plan (CIP) for Fiscal Year (FY) 2017 and includes the FAA AIP grant funding for the construction of this project.
Previous Related Council Action
On October 25, 2016, Council authorized entering into Amendment No. 1 with Dibble & Associates Consulting Engineers, Inc., doing business as Dibble Engineering for Construction Administration services for the North Apron Rehabilitation project Phase 1, in the amount of $72,106.00.
On April 12, 2016, Council authorized entering into a Professional Services Agreement with Dibble & Associates Consulting Engineers, Inc., doing business as Dibble Engineering for design Services, Contract No. C-10792, for the North Apron Rehabilitation Project, in the amount of $292,205.00.
Community Benefit/Public Involvement
The Airport plays an important role in meeting the demand for aviation services in the West Valley and serves as a general aviation reliever airport for Phoenix Sky Harbor International Airport. The North Apron Rehabilitation project will provide a suitable pavement structure and surface for aircraft to traverse and park safely.
The Airport Administrator provides updates on this and other projects to the Aviation Advisory Commission during their monthly meetings. The Aviation Advisory Commission reviewed this item at the December 21, 2016 meeting and recommended City Council approval. The Airport Master Plan and other information can be found on the airport website.
Budget and Financial Impacts
Funding is available in the Fiscal Year 2016-17 Airport Capital Improvement Plan budget. The increase in expenditures with Dibble Engineering is not to exceed $39,539.00. This cost will be part of the expected FAA grant. The FAA share is 91.06%, ADOT share is 4.47% and the City of Glendale share is 4.47%. The breakdown is shown below. An application for the federal funds has been made and submitted to the FAA. The city will be reimbursed for these costs upon the execution of the FAA grant after the approval of the bids.
|
Cost |
Fund-Department-Account |
|
$36,004 |
2120-79524-550800, North Apron Reconstruction Rehabilitation (FAA Grant) |
|
$1,768 |
2210-65078-550800, Airport Matching Funds |
|
$1,767 |
2120-79524-550800, North Apron Reconstruction Rehabilitation (ADOT) |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?