Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH LOGICALIS, INC., TO PROVIDE WIRELESS RADIO LINKS BETWEEN OPERATING PLANTS AND TECHNICAL RESOURCE SERVICES
Staff Contact: Craig Johnson, P.E., Director, Water Services
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a linking agreement with Logicalis, Inc., (Logicalis) to provide four wireless radio links and technical resource services, and to authorize the City Manager, at the City Manager’s discretion, to extend the agreement for an additional four (4) one-year terms, in an amount not to exceed $75,000 for the entire term of the agreement. This cooperative purchase is available through the agreement between the Mohave Educational Services Cooperative, Inc., and Logicalis, contract 16B-LOGIC-0723, and can be renewed through July 21, 2021.
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Background
The Water Services Supervisory Control and Data Acquisition (SCADA) system provides real-time operational performance data to monitor, control and evaluate the status of the water treatment plants, wastewater reclamation facilities, and remote sites for both the water distribution and wastewater collection systems. This project will replace eight obsolete radios at four plant-to-plant links to ensure the SCADA wireless communication network remains reliable and also provides for required maintenance services on this equipment. These mission critical radios provide the telemetry links necessary to ensure continuous service delivery to the City’s water and wastewater customers.
Analysis
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
On July 23, 2016, Logicalis was awarded their contract by Mohave Educational Services Cooperative, Inc. through a competitive bid process and includes a provision for cooperative purchasing under the Mohave Educational Services Cooperative program. Materials Management and the City Attorney’s Office have reviewed and approved the utilization of the agreement for the defined services, and concur the cooperative purchase is in the best interest of the city.
Community Benefit/Public Involvement
The SCADA system ensures system operational integrity and security in the delivery of high-quality water services to residents and businesses in Glendale.
Budget and Financial Impacts
Funding is available in the Water Services FY2016-17 capital and operating budgets. Annual budget appropriation thereafter is contingent upon council approval. Total expenditures are not to exceed $75,000 for the entire term of this agreement.
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Cost |
Fund-Department-Account |
|
$75,000 |
2360-60014-551000, SCADA Study & Replacement |
|
|
2360-17120-518200, Information Management |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?