Title
AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH UNITED TECHNOLOGIES, INC., DOING BUSINESS AS UNI-TECH, FOR THE CITY HALL FOURTH FLOOR MECHANICAL EQUIPMENT REPLACEMENT PROJECT
Staff Contact: Jack Friedline, Director, Public Works
end
Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a Construction Agreement with United Technologies, Inc., dba Uni-Tech, in an amount not to exceed $299,836, for the Fourth Floor Mechanical Equipment Replacement Project.
Background
In 2006, Sky Engineering and LSW Engineers evaluated the HVAC system at City Hall and developed design alternatives which would improve the indoor air quality in the City Hall complex. The existing HVAC system experienced operational deficiencies including poor air quality, poor temperature control, high maintenance, and noise transmission. The report was prepared to identify and investigate replacement/retrofit options for the HVAC system.
In 2007, the HVAC system for the sub-basement, basement, and portions of the first floor of City Hall was upgraded to replace and add air conditioning units to increase the air flow as well as relocate the air intake to improve the temperature control and indoor air quality.
On April 12, 2016, the city entered into a Professional Services Agreement with LSW Engineers Arizona, Inc., Contract No. C-10782, for engineering design and construction administration of the replacement of the HVAC systems serving the remaining portions of the first floor, and the second through fourth floors, with the intent of phasing construction activities over multiple years.
On February 9, 2017, the engineering division posted a Notice to Contractors requesting bids for the Fourth Floor Mechanical Equipment Replacement Project. A pre-bid meeting was held on February 21, 2017 and was attended by two companies. On February 28, 2017, one bid was received, with Uni-Tech submitting a responsive, responsible bid that is within 1% of the engineer’s estimate.
Analysis
During the summer of 2016, the HVAC system for the fourth floor at City Hall experienced a compressor failure, necessitating the relocation of staff and services to other locations for a period of time.
The proposed replacement HVAC systems have an expected service life of 20 years and include redundancies designed to maintain adequate cooling and heating during business hours.
Previous Related Council Action
On January 10, 2017, Council authorized a budget appropriation transfer from General Fund, Contingency (1000-11901-510200) to General Fund, Capital Projects, Building Maintenance Reserve, Miscellaneous CIP (1000-81013-551000) in the amount of $758,454, to fund various critical or safety-related capital repair and replacement projects at city facilities. One of these critical projects is the Fourth Floor Mechanical Equipment replacement.
On April 12, 2016, Council authorized entering into a Professional Services Agreement with LSW Engineers Arizona, Contract No. C-10782, for the design and construction administration of the HVAC Replacement Project at City Hall and Cooler Replacement Project at the Equipment Management Facility.
Community Benefit/Public Involvement
City Hall fourth floor is the center of operations for key services provided to the citizens of Glendale. Without reliable HVAC equipment those services can and have been disrupted. In addition, maintenance and repair savings are projected with the modern equipment.
Budget and Financial Impacts
Funding is available in the Fiscal Year 2016-2017 Capital Improvement Plan budget. Expenditures with Uni-Tech are not to exceed $299,836.
|
Cost |
Fund-Department-Account |
|
$299,836 |
1000-81013-551000, General Fund, Capital Projects, Building Maintenance Reserve, Miscellaneous CIP |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?