Title
AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE AGREEMENT FOR NORTHERN PARKWAY LANDSCAPE MAINTENANCE WITH SOMERSET LANDSCAPE MAINTENANCE, INC., FOR ADDITIONAL LANDSCAPE SERVICES ALONG LOOP 303
Staff Contact: Jack Friedline, Director, Public Works
end
Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into Amendment No. 1 to the Agreement for Northern Parkway Landscape Maintenance with Somerset Landscape Maintenance, Inc., Contract No. C-10434, for an increase in compensation in the amount of $26,221 annually for additional landscape services adjacent to Loop 303, and to authorize the City Manager to renew the Agreement, at the City Manager’s discretion, for an additional three, one-year renewals to a total amount not to exceed $928,612 over the full term of the Agreement.
Background
The City of Glendale has entered into five Intergovernmental Agreements (IGAs) with the State of Arizona for the installation and maintenance of landscaping improvements along Loop 303, to include decomposed granite, irrigation, and plants. As part of the IGAs, the city has agreed to perform landscape maintenance, irrigation line repair, herbicide, insecticide, and litter control along the improved areas, specifically on the arterial cross streets intersecting the freeway. The project is complete and the state has requested that the city begin regular maintenance.
A Request for Proposals (RFP) 15-78 for Landscape Maintenance Services was advertised on June 9, 2015 for Northern Parkway. The RFP included the following evaluation criteria: Experience and Qualifications, Method of Approach, and Pricing Structure. Eight proposals were received and Somerset Landscape Maintenance, Inc., offered the most responsive and responsible proposal. The Agreement for Northern Parkway Landscape Maintenance was entered into on November 10, 2015, is effective through November 9, 2017, and includes the option to renew the Agreement an additional three, one-year renewals, allowing the Agreement to be extended through November 9, 2020.
Analysis
The scope of work for this amendment will include an additional 749,178 square feet of landscape service area along Loop 303, to be maintained at the same service level as Northern Parkway.
Landscaped areas and facilities are a valuable asset. When needs exceed staff workload capabilities, the city utilizes service options such as contracted landscape maintenance. Entering into this Agreement will assure regularly scheduled landscape and maintenance, which avoids future excessive costs to restore landscaping to acceptable conditions.
Previous Related Council Action
On November 10, 2015, Council authorized entering into the Agreement for Northern Parkway Landscape Maintenance with Somerset Landscape Maintenance, Inc., Contract No. C-10434, in an amount not to exceed $823,728, for landscape maintenance services along Northern Parkway.
On June 24, 2014, Council authorized entering into three Intergovernmental Agreements with the Arizona Department of Transportation, Contracts No. C-9120, C-9121, and C-9122, for Loop 303 landscaping.
On January 10, 2012, Council authorized entering into two Intergovernmental Agreements with the Arizona Department of Transportation, Contracts No. C-7896 and C-7897, for infrastructure installations along Loop 303.
Community Benefit/Public Involvement
A well maintained public right of way aids in creating civic and community pride. If the efforts to maintain the appearance of the landscaping are diminished, the high standards that Glendale citizens have come to expect will be diminished, which could result in sight visibility issues, uncontrolled weed growth, and blight. This Agreement will enable the city to complete landscape maintenance on a regular scheduled basis instead of being reactive to deteriorating landscape. Completing regularly scheduled landscape maintenance to the city’s roadways maintains a positive public image to residents, businesses, and visitors.
Budget and Financial Impacts
Funding is available in the Fiscal Year 2016-17 Public Works Department operating and maintenance budget. The increase in expenditures with Somerset Landscape Maintenance, Inc. are not to exceed $26,221 annually, to a not to exceed total amount of $928,612 over the full term of the Agreement, contingent upon Council Budget approval.
|
Cost |
Fund-Department-Account |
|
$26,221 |
1660-16590-518200, Transportation CIP O&M |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?