Title
AUTHORIZATION TO ENTER INTO AMENDMENT NO. 5 OF THE ICAPTURE SOFTWARE LICENSE SUPPORT AGREEMENT WITH IMPRESSION TECHNOLOGY, INC.
Staff Contact: Vicki Rios, Interim Director, Finance and Technology
end
Purpose and Recommended Action
Recommendation
This is a request for City Council to enter into Amendment No. 5 of the annual iCapture software license support agreement with Impression Technology, Inc. for one year pursuant to contract numbers C-7133 and C-7133-1 for an amount not to exceed $51,624.98 and to authorize the City Manager to execute all documents necessary to implement the maintenance renewal for the period of May 10, 2016 through May 9, 2017.dy
Background
On August 11, 2009, the City Council awarded contract number C-7133 to Impression Technology, Inc. to lease a scanner and purchase scanning software. Currently, the City uses the scanner and software to process monthly sales tax documents and payments. The agreement for annual software maintenance provides technical support, software updates, fixes, and upgrade rights. The contract also allows for the continuation of maintenance on the software annually upon mutual agreement by both parties.
Analysis
Impression Technology, Inc. is the creator of the scanner software and currently provides the maintenance and support. It is common in the software industry for the software maintenance to be provided only by the creator of the system because the software is proprietary and firms typically do not license other companies to provide support services. This software maintenance and support is necessary to continue to use the scanner for the next year.
Previous Related Council Action
On April 14, 2015, January 28, 2014, and February 12, 2013, City Council approved the annual maintenance support agreements and expenditures for the scanning system.
On August 11, 2009, City Council authorized the City Manager to enter into agreements with Impression Technology, Inc. for the scanner software.
Community Benefit/Public Involvement
Impression Technology, Inc. provides the software that allows the scanning of sales tax documents and payments, which are then uploaded to the sales tax system daily to update customer accounts.
Budget and Financial Impacts
The annual iCapture software license support costs total $51,624.98 and are budgeted in the License/Collection division.
|
Cost |
Fund-Department-Account |
|
$51,624.98 |
1000-11340-518200, License/Collection |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?