Title
RESOLUTION NO. R17-29
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AMENDMENT NO. ONE TO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION (IGA/JPA 16-0005850-I) FOR THE CAMELBACK ROAD, 51st AVE TO 91st AVE PROJECT IN THE CITY OF GLENDALE.
Staff Contact: Jack Friedline, Director, Public Works
end
Purpose and Recommended Action
Recommendation
This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into Amendment No. One to Intergovernmental Agreement (IGA) with Arizona Department of Transportation (ADOT), to increase federal funds for the Camelback Road from 51st Avenue to 91st Avenue Intelligent Transportation Systems (ITS) Enhancements Project.
Background
This project to install ITS infrastructure along Camelback Road, from 51st Avenue to 91st Avenue, was identified in the city’s ITS Strategic Plan as priority number one for communication enhancement projects. This project includes the design and installation of five miles of conduit, fiber optic cable, communications equipment and five closed-circuit television (CCTV) cameras. Once completed, six traffic signals on Camelback Road will be connected to the central signal system via fiber optic cable. This project is identified in the Maricopa Association of Governments’(MAG) Transportation Improvement Program, and federal funds for design have been secured for federal FY 2016 and 2017, and for construction for federal FY 2019.
In July 2016, the city entered into an IGA with ADOT for federal funding to support this project. Under the terms of the Agreement, ADOT would advertise, bid, award, and administer the scoping, design, and construction of the project, and prepare all required submissions to the Federal Highway Administration. The city was required to provide a 5.7% match of the capped federal funding and 100% of all costs that exceed the cap.
Analysis
The design cost proposal came in higher than initial estimates. Staff requested, and were granted, an additional allocation of $37,856 in federal funds through the MAG Closeout process, which requires an additional $2,289 in local match. There is no change in estimated construction costs at this time.
ADOT requires a Change Order whenever the amount of federal funding is increased.
Previous Related Council Action
On June 28, 2016, Council authorized entering into an IGA with ADOT, for Design and Construction of ITS Enhancements project along Camelback Road from 51st Avenue to 91st Avenue.
On April 26, 2016, Council authorized entering into Amendment No. One to an IGA with ADOT for the 67th Avenue from Glendale Avenue to Cholla Street ITS Enhancements project.
On October 8, 2013, Council authorized entering into an IGA with ADOT for the 67th Avenue from Glendale Avenue to Cholla Street ITS Enhancements project.
Community Benefit/Public Involvement
Technology enhancements will continue to provide efficient traffic management for the traveling public, and this design and construction project will address improvements to the ITS infrastructure along one of Glendale’s most critical east-west corridors.
Budget and Financial Impacts
Funding is available in the Fiscal Year 2016-17 Smart Traffic Signals budget. The increase in expenditures with ADOT for the local match is estimated at $2,289.
|
Cost |
Fund-Department-Account |
|
$2,289 |
2210-65005-551200, Smart Traffic Signals (FY 2016-17) |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?