Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH FREIGHTLINER OF ARIZONA, LLC, FOR COOPERATIVE PURCHASE OF ONE REARLOAD TRUCK
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with Freightliner of Arizona, LLC, for the cooperative purchase of one rearload truck in an amount not to exceed $252,308.35.
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Background
The Right of Way Division in Public Works is responsible for landscape maintenance in the right of way and on undeveloped city-owned property. The division’s current rearload truck is over 14 years old, well beyond the operational life expectancy of eight years.
Freightliner of Arizona, LLC was awarded a bid by the State of Arizona for Medium and Heavy Duty Cab and Chassis. Staff is requesting to utilize the Arizona Procurement Cooperative Purchasing Agreement. Contract No. ADSPO15-093361 was awarded on January 9, 2014 and expires on January 14, 2017.
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
Analysis
Replacement of the existing rearload truck is expected to reduce maintenance cost and downtime for the Right of Way division. When the truck is not operational, staff utilizes a dump truck which cannot compact materials, requiring four times the trips to the landfill.
Previous Related Council Action
On December 8, 2015, Council authorized entering into a Linking Agreement with Freightliner of Arizona, LLC, for the cooperative purchase of three rearload trucks in an amount not to exceed $753,525, for the Sanitation Division of Public Works. This authority has been expended.
Community Benefit/Public Involvement
Well maintained public right of way aids in creating civic and community pride. If the efforts to maintain the appearance of the landscaping are diminished, the high standards that Glendale citizens have come to expect will be lessened, which could result in sight visibility issues, uncontrolled weed growth and blight. Completing regularly scheduled landscape maintenance to the city’s roadways upholds a positive public image to residents, businesses, and visitors.
Cooperative purchasing typically produces the lowest possible volume prices and allows for the most effective use of available funding. The bids are publicly advertised and all Arizona firms have an opportunity to participate.
Budget and Financial Impacts
Funds for this purchase are available in FY 2016-17 Public Works Department Capital Improvement Plan budget. Expenditures with Freightliner of Arizona, LLC, are not to exceed $252,308.35.
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Cost |
Fund-Department-Account |
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$252,308.35 |
2000-68917-551450, Pavement Management - HURF |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?