RESOLUTION NO. R17-32
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT ENTITLED, “AGREEMENT WITH THE ARIZONA DEPARTMENT OF PUBLIC SAFETY FOR PARTICIPATION IN THE ARIZONA CRIMINAL JUSTICE INFORMATION SYSTEM ALLOWING RECEIPT OF CRIMINAL HISTORY INFORMATION FOR EMPLOYMENT PURPOSES.”
Staff Contact: Jim Brown, Director, Human Resources and Risk Management
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Purpose and Recommended Action
Recommendation
This is a request for City Council to waive reading beyond the title and adopt a resolution to approve and direct the City Manager to enter into an intergovernmental agreement (IGA) with the Arizona Department of Public Safety to provide criminal history record information and/or criminal justice information via the applicant fingerprint card process to the City of Glendale for employment purposes.
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Background
Article III, Division I, Sec. 2-51 of the Glendale City Code states the following: “All applicants being considered for selection for positions as city employees and all prospective volunteers under the direction of the city whose duties include interaction with juveniles, upon application for temporary or permanent employment for an indefinite period of time or upon application to volunteer, shall appear at the offices of the police department and submit to having copies of their fingerprints made by a police officer. The human resources department shall forward the fingerprints of eligible applicants to the Arizona Department of Public Safety for the purpose of obtaining a state and federal criminal records check pursuant to A.R.S section 41-1750 and P.L. 92-544.” In addition to ensuring all new hires are fingerprinted, we are performing our due diligence in fingerprinting volunteers as well. The City has been following this practice for more than ten years. These fingerprints are sent to the Department of Public Safety to obtain criminal history information from Arizona and the Federal Bureau of Investigation (FBI). The results are then reviewed by Human Resources for employment purposes.
In January 2013, the Arizona Department of Public Safety implemented the Noncriminal Justice Fingerprint Compliance Program that requires employers to have an agreement in place which outlines the compliance obligations of the employer in order to utilize the criminal justice information system to receive criminal history information for employment purposes. The City of Glendale has had this agreement in place since 2013, however, we did not previously bring it as an intergovernmental agreement to City Council for approval.
Analysis
The City of Glendale must comply with the Noncriminal Justice Fingerprint Compliance Program as outlined by the Arizona Department of Public Safety in order to use the criminal justice information system. This is an important part of the background checking process for all new hires and volunteers. Conducting fingerprint checks allows Human Resources to review a new hire or volunteer’s criminal history information to ensure we are not hiring individuals with job related criminal convictions. This intergovernmental agreement allows us to continue to utilize the criminal justice information system to obtain criminal history information for employment purposes.
Community Benefit/Public Involvement
This intergovernmental agreement will ultimately benefit the citizens of Glendale by ensuring that the City is not hiring individuals with job related criminal convictions.
Budget and Financial Impacts
There is no additional budget or financial impact due to this agreement. The Police Department includes the cost of fingerprinting in their budget each year.