Title
AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR THE SYSTEMATIC IMPROVEMENT OF CRASH DATA PROJECT
Staff Contact: Debora Black, Police Chief
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Purpose and Recommended Action
Recommendation
This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement (IGA) with the Arizona Department of Transportation (ADOT) for the systematic improvement of crash data project, and authorize the acceptance of reimbursement from ADOT in an amount not to exceed $50,000 for eligible costs incurred.
Background
In accordance with the Moving Ahead for Progress in the 21st Century Act, Highway Safety Improvement Program funds have been approved by the Federal Highway Administration (FHWA) for the statewide crash data improvement effort for Arizona. Upon authorization from the FHWA, the city will work with ADOT to develop and implement a system to electronically send crash data from the city's existing Records Management System to ADOT's Accident Location Identification and Surveillance System using the Arizona Criminal Justice Information System.
As part of the Glendale Police Department (GPD) Computer Aided Dispatch/Records Management System (CAD/RMS) replacement project, an interface for crash data was already planned in order to make sharing motor vehicle crash information with the state more efficient. GPD had originally intended to use RICO funds in the approximate amount of $61,000 for the crash data interface. With federal funds now available through the IGA with ADOT, only a portion of the total estimated cost for the crash data interface will need to come from RICO.
Analysis
Through this agreement, the city designates ADOT as the authorized agent for the city, in order to be eligible for federal funds as approved by FHWA. ADOT will provide the crash XML Schema (formal description of universal format for data on the Web) and a service account to the city, while granting access to test and production servers as needed. ADOT will evaluate the city's project one year after reimbursement to ensure the project development and implementation has been completed. Staff is requesting that Council waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into the IGA with ADOT for the systematic improvement of crash data project and accept reimbursement from ADOT in an amount not to exceed $50,000.
Budget and Financial Impacts
There is no cost to the city to enter into this IGA. ADOT will acquire federal funds for the project and reimburse the city for eligible costs incurred, up to and not to exceed $50,000. This funding does not allow for the purchasing of any hardware. Should the project not be in place and/or compatible within one year after federal funds were made available, the city will repay all federal funds received for the project. A specific project account will be established in Fund 1840, the city's grant fund, once the agreement is fully executed.