Title
AUTHORIZATION FOR THE PURCHASE OF A SERVICE TRUCK FROM MIDWAY CHEVROLET FOR THE GLENDALE MUNICIPAL LANDFILL
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the purchase of a Chevrolet 4x4 service body truck from Midway Chevrolet for the Glendale Municipal Landfill (Landfill) in an amount not to exceed $35,400.
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Background
Landfill staff utilizes a pickup truck to transport and secure valuable equipment, tools, and supplies necessary to properly maintain landfill gas and water monitoring wells necessary for environmental compliance. The current pickup truck cannot transport all the equipment and parts necessary to efficiently complete the tasks involved. The new 4x4 service body truck will be equipped to perform a multitude of environmentally related facility maintenance tasks on a daily basis, allow staff to securely store equipment and tools, minimize the need to physically load and off load the equipment, and will be designed to traverse the harsh terrain and conditions of the landfill, including times of inclement weather.
The Equipment Management Division solicited requests for quotes from multiple vendors, three quotes were received and Midway Chevrolet was the lowest responsive bidder. Materials Management has reviewed the purchase request documents and has determined that the procurement meets the requirements for the informal purchase procedures. Written quotes were received From Midway Chevrolet, Courtesy Chevrolet and Sands Chevrolet, with Midway Chevrolet being determined to be the lowest responsible bid.
Analysis
The current Landfill pickup truck is due for replacement due to its age and wear. This new 4x4 service truck will be utilized by landfill staff for transporting equipment and staff to and from the working face of the landfill.
Previous Related Council Action
On October 14, 2014, Council authorized the City Manager to enter into a Linking Agreement with Midway Chevrolet and approved the purchase of four vehicles utilizing an Arizona State Purchasing Cooperative Contract. The current purchase of the Landfill service truck was not included in that cooperative contract.
Community Benefit/Public Involvement
The landfill is a responsible, progressive and environmentally sound long-term solution to solid waste management essential to the future health, welfare and prosperity of Glendale residents.
The equipment will be used to efficiently and effectively manage the Glendale Municipal Landfill in a safe manner.
Budget and Financial Impacts
Funds for this purchase are available in the fiscal year 2014-15 capital improvement plan of the Landfill Enterprise Fund. The operating and maintenance costs associated with this purchase will be absorbed by the Landfill operating budget.
Cost |
Fund-Department-Account |
$35,400 |
2440-78506-551400, Landfill Replacement Truck |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?